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Robeson County Housing Authority Non-profit Logo

RFP: Law Services

Robeson County Housing Authority

Request for Proposal for Law Firm Services

100 Oxendine Circle, Lumberton, NC 28360

Phone 910.738.4866

Table of Contents

  • Introduction
  • Project Overview
  • Agency Overview
  • Documents To Be Returned with Proposal
  • Submission Requirements
  • Project Timeline
  • Vendor Eligibility
  • Scope Of Work (Sow)
  • Interview
  • Method Of Selection
  • Attachments - (Must Be Filled Out and Returned)
    • Attachment A Company Profile
    • Attachment B Work Plan
    • Attachment C Pricing Categories
    • Attachment D References
    • Attachment E Certification of No Conflict of Interest
    • Attachment F Affidavit of Compliance (Must Be Notarized)
    • Attachment G W9
    • Attachment H HUD- 5369- A, Representations, Certifications and Other Statements of Bidders
  • Attachments-(For Information Only, Do Not Return)
    • Attachment I- HUD -5369, Instructions to Bidders for Contracts
    • Attachment J- HUD- 5370-C, General Conditions for Non-Construction Contracts (Section I and II)

Introduction

Request for Proposal (RFQ) Law Firm Services

Issue Date: 05/24/2024

Robeson County Housing Authority is pleased to announce a Request for Proposals (RFQ) for a Law Firm Services. The purpose of this RFQ is to provide a fair evaluation for all candidates and to provide the candidates with the evaluation criteria used to judge the proposals.

To facilitate the review process, applicants must submit proposals as a hardcopy (paper). All proposals must be well organized and succinct.

The RFQ can be obtained from Robeson County Authority between the hours of 8:30 -5:00 p.m. EST (Monday- Friday), located at 100 Oxendine Circle, Lumberton, NC 28360 or requested from Jamie Oxendine(joxendine@robesonha.org) via email or faxed to the attention of Jamie Oxendine at 910.738.4867.

Deadline Notices

Closing Deadline: 6/20/2024
Hardcopy must be received by Robeson County Housing Authority by: No later than 4:30 p.m. EST on 02/20/2024.

Bid Opening: 6/24/2024
The Bid Opening will be at Robeson County Housing Authority 10:00 a.m. EST on 02/24/2024. Late or incomplete proposals will not be considered.

Submission
Send proposals to:
RCHA
100 Oxendine Circle
Lumberton, NC 28360

Agency Overview

Mission
"Live, Work, Play, Grow" is the vision Robeson County Housing Authority has for its residents living in our four housing communities, throughout Robeson County. It is our quest to fulfill this vision by providing affordable decent, safe, and sanitary housing opportunities to low and moderate-income families, including elderly and handicapped persons, while supporting programs to foster economic self-sufficiency. We create pathways out of homelessness through empowerment, education, and advocacy.

RCHA Locations
110 Units at Morgan Britt Park in Lumberton
40 Units at Benton Court in Rowland
100 Units at Westgate Terrace in Red Springs
40 Units at McColl Page Plaza in St. Pauls

RCHA Board of Commissioners
The Robeson County Board of Commissioners serves as the Board for the Robeson County Housing Authority. As the governing body, the Board sets policy for the Housing Authority.

Disclaimer
The Robeson County Housing Authority reserves the right to reject any and all responses to this offering on the basis of being non-responsive or for failure to disclose requested information. The Housing Authority reserves the right to waive any irregularities associated with the offering, the responses to the offering, the selection process, or any related processes. The Board of Directors of the Housing Authority shall have the right to make the final selection based on any factors it deems to be in the best interest of the Housing Authority, and shall not be bound to any conditions or requirements defined in this offering. The decision of the Board of Directors shall be final.

Documents To Be Returned with Proposal - A completed proposal must include all of the following:

  • Attachment A - Company Profile
  • Attachment B - Work Plan
  • Attachment C - Pricing Categories
  • Attachment D - References
  • Attachment E - Certification of No Conflict of Interest
  • Attachment F - Affidavit of Compliance (Must Be Notarized)
  • Attachment G - W9
  • Attachment H - HUD-5369-A, Representations, Certifications and Other Statements of Bidders

Attachments - (For Information Only, Do Not Return)

Attachment I - HUD -5369, Instructions to Bidders for Contracts
Attachment J - HUD- 5370-C, General Conditions for Non-Construction Contracts {Section I and II)

Submission Requirements

  1. Submit Proposal in a 11 x 14 envelope (include your company name and address). Proposals must be sealed and marked "Sealed Proposal - Do Not Open." If you mail your proposal, it will be date and time stamped when received. If hand-delivered or sent by courier, be sure that the sealed envelope is date- and time-stamped by the RCHA Office staff.
  2. Pages of the RFP should be attached by a paper clip and numbered at the bottom.
  3. Complete Attachments A-H in its entirety

Pricing Categories
Pricing information should follow the format in Attachment C. Additional formats of pricing are welcome if needed.

Project Timeline

May 25,2024 Issue RFQ
June 20, 2024 Deadline for submitting proposals
June 24, 2024 Bid Opening
August 19, 2024 Announcement

Vendor Eligibility

Individuals, businesses and organizations must be able to legally work in the United States of America. Vendor must meet all eligibility requirements of RCHA and other government agencies (i.e., HUD) as required. Selected vendor to provide documentation of eligibility as requested. Specific forms (if required) will be provided to the selected vendor for completion prior to the contract award.

Scope Of Work

It is the intention of the Housing Authority to enter into an agreement with a qualified law firm to provide legal services on behalf of the Housing Authority at a fixed hourly rate and an alternate bid for Retainer Services and compensation. The Housing Authority will select a general counsel to represent and advise the Housing Authority Board of Commissioners and Staff in the following areas:

  1. Advise on governmental legal issues
  2. Pursue court-ordered compliance, injunction and abatement, and institution of civil penalties as laid out in the Robeson County Unified Development Ordinance.
  3. Review personnel, fiscal and other policies, as well as organizational by-laws
  4. Attend governing board and committee meetings as necessary
  5. Advise on government grant and contract issues
  6. Advise on responses to subpoenas, court orders, and requests for information from third parties
  7. Defend lawsuits, administrative claims, or other legal claims
  8. Conduct litigation as necessary
  9. Provide legal advice to RCHA personnel regarding mixed-finance, RAD, and LIHTC, including, but not limited to, project financing, project development and management, and applicable statutory, regulatory or policy requirements
  10. Other legal services as needed

Legal services shall include, but are not limited to, providing general counsel to the Board of Commissioners and RCHA staff on matters relating to housing policy and management, real estate acquisition, development and disposition, construction procurement and procedures, North Carolina General Statutes, federal laws and compliance and working with RCHA staff to resolve issues relating to RCHA's lease documents, resident lease violations and eviction procedures.

Proposal Requirements

  1. Proposals shall be submitted on the company letterhead, and signed by a person or persons authorized to bind the firm to a contract.

  2. Description of the company and qualifications of all staff (including copies of all licenses, resumes, and other pertinent information) involved in the provision of services must be included.

  3. A minimum of three (3) professional references must be included.

  4. A certified statement that neither the firm nor members of the firm or individuals in the provision of services are debarred, suspended, or otherwise prohibited from professional practice by any Federal, State, or local oversight regulatory, or law enforcement authority.

  5. Evidence of all appropriate and applicable insurance coverage carried by the firm or individual, including policy coverage periods.

Please contact our office for the following attachments:

  • Attachment A - Company Profile
  • Attachment B - Pricing Categories
  • Attachment C - References
  • Attachment D - Certification of No Conflict of Interest
  • Attachment E - Affidavit of Compliance {Must Be Notarized)